Administrative Assistant, Community Services

Beaumont, AB, Canada

Full Time

Recreation

Mid Level

The City of Beaumont is a growing and vibrant community committed to delivering high-quality services that enhance residents’ quality of life. This role offers the opportunity to work closely with leadership, contribute to meaningful community initiatives, and play a central role in supporting programs that matter.

The City of Beaumont is seeking a highly organized, detail-oriented Administrative Assistant to provide comprehensive administrative and coordination support to the Director of Community Services and the department’s FCSS, Child Care, and Recreation teams. This role plays a key part in ensuring programs, services, and Council-related activities are delivered efficiently, professionally, and on time.

What YOU’RE Responsible for:
Reporting to the Director, Community Services, you will support daily departmental operations through scheduling, documentation, coordination, and customer service. Acting as a key point of contact, you’ll help ensure clear communication, accurate information flow, and well-organized processes that support service delivery and community outcomes.

Provide confidential administrative support, including correspondence, reports, and Council documentation
Coordinate meetings, agendas, minutes, and calendars for the Director and advisory committees
Draft, edit, and proofread policies, reports, presentations, and other materials
Manage electronic filing systems, invoices, credit card statements, and departmental records
Act as a liaison with community partners, schools, associations, and Council committees
Respond to public and internal inquiries with professionalism and sound judgement
Support departmental projects through research, data compilation, and progress tracking
Assist with special events, awards, memberships, and interdepartmental coordination
Support a safe work environment by following and reporting on safety requirements
Other duties as assigned

What YOU Bring:

A minimum of two (2) years of post-secondary education in business administration, office administration, or a related field
At least two (2) years of relevant administrative or coordination experience
Demonstrate strong typing, proofreading, and document preparation skills with high attention to detail
Apply excellent organizational and time management skills to manage multiple priorities and deadlines
Communicate clearly and professionally in both written and verbal formats
Demonstrate strong relationship-building and customer service skills, including regular interaction with members of the community and Council committee representatives
Work independently while collaborating effectively with a diverse team
Handle confidential and sensitive information with discretion and sound judgement
A combination of education and experience that demonstrates equivalency

Asset:

Experience working in a recreation or community services environment

What WE Offer:

A salary range of $ 57,803.20 - $ 75,439.00 per annum (based on experience and qualifications)
Employer paid Health and Dental benefits package
Eligibility to participate in our Earned Day off and Hybrid Work Program
Health Wellness and Learning Spending Account
Membership to the Beaumont Sport and Recreation Centre
Enrolment in Local Authorities Pension Plan (LAPP)
35-hour work week
And an amazing team to work with!!

If you meet these qualifications, please submit your cover letter and resume as one document by 9:00 AM on February 6, 2026.

The City of Beaumont is an inclusive and equal opportunity employer. We value the diversity of the people we hire and serve. This means fostering a workplace in which individual differences are recognized, appreciated, and respected. Any persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected]

Information For Applicants:

Applications can be submitted via our online recruiting system. If you have any difficulties, please reach out to our HR department.
We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
Final candidates for this position will be required to undergo pre-employment screening, including reference checks, education verification, and a criminal record check.

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