Supervisor, Administration, Planning & Development
Beaumont, AB, Canada
Temporary
Mid Level
The City of Beaumont is a growing and vibrant community committed to delivering high-quality services that enhance residents’ quality of life. This role offers the opportunity to work closely with leadership, contribute to meaningful community initiatives, and play a central role in supporting programs that matter. Our team is highly collaborative, professional, fun, and passionate about supporting the vision of a growing, vibrant, and spirited organization.
We are seeking a highly organized, detail-oriented Supervisor, Administration to provide leadership, coordination, and hands‑on administrative support to the Director of Planning and Development and the department’s planning, development, and building teams. This role plays a key part in ensuring programs, services, and Council-related activities are delivered efficiently, professionally, and on time.
What YOU’RE Responsible for:
Reporting to the Director, Planning and Development, you will support daily departmental operations through scheduling, documentation, coordination, and customer service. Acting as a key point of contact, you’ll help ensure clear communication, accurate information flow, and well-organized processes that support service delivery and community outcomes.
What YOU Bring:
What WE Offer:
This is a 15-month term opportunity with the possibility of extension.
If you meet these qualifications, please submit your cover letter and resume as one document by 9:00 AM on June 12, 2026.
The City of Beaumont is an inclusive and equal opportunity employer. We value the diversity of the people we hire and serve. This means fostering a workplace in which individual differences are recognized, appreciated, and respected. Any persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected]
Information for Applicants:
We are seeking a highly organized, detail-oriented Supervisor, Administration to provide leadership, coordination, and hands‑on administrative support to the Director of Planning and Development and the department’s planning, development, and building teams. This role plays a key part in ensuring programs, services, and Council-related activities are delivered efficiently, professionally, and on time.
What YOU’RE Responsible for:
Reporting to the Director, Planning and Development, you will support daily departmental operations through scheduling, documentation, coordination, and customer service. Acting as a key point of contact, you’ll help ensure clear communication, accurate information flow, and well-organized processes that support service delivery and community outcomes.
- Lead, supervise, and mentor administrative staff supporting planning, development, and safety codes functions, including workload distribution, coaching, and performance support.
- Serve as the administrative escalation point for complex inquiries while delivering high‑quality customer service to internal and external stakeholders.
- Coordinate meetings, agendas, minutes, and calendars for the Director and Urban Design Review Committee.
- Provide confidential administrative support, including correspondence, reports, and Council documentation.
- Draft, edit, and proofread policies, reports, presentations, and other materials.
- Manage electronic filing systems, invoices, credit card statements, and departmental records.
- Respond to public and internal inquiries with professionalism and sound judgement.
- Support departmental projects through research, data compilation, and progress tracking.
- Assist with special events, engagement activities, and interdepartmental coordination.
- Support a safe work environment by following and reporting on safety requirements.
- Develop, implement, and maintain administrative standard operating procedures (SOPs), forms, and public‑facing materials to support consistent and efficient service delivery.
- Monitor permit activity, workflows, and service levels to ensure monthly KPIs, legislated timelines, and department standards are achieved.
- Coordinate and prioritize scheduling for inspections, meetings, deadlines, and administrative staff coverage.
- Drive continuous improvement by streamlining electronic permitting systems, enhancing administrative processes, and recommending system or workflow upgrades.
- Support department‑wide initiatives including service reviews, education and outreach efforts, workplace safety programs, and other duties as assigned while demonstrating the City’s values.
- Other duties as assigned.
What YOU Bring:
- Two‑year post‑secondary diploma in Business Administration (Administrative Assistant) or other related discipline.
- Minimum of three (3) years of progressively responsible administrative experience in planning, permitting, or a municipal environment.
- Experience supervising staff, distributing workloads, and improving administrative processes.
- Demonstrated ability to manage an independent workload in a fast‑paced environment.
- Demonstrated strong typing, proofreading, and document preparation skills with high attention to detail.
- Exceptional communication and interpersonal skills with the ability to work effectively with diverse audiences.
- Knowledge of land use bylaws, permitting processes, and safety codes administration is preferred.
- Ability to communicate clearly and professionally in both written and verbal formats.
- Strong relationship-building and customer service skills, including regular interaction with members of the community.
- Handle confidential and sensitive information with discretion and sound judgement.
- A combination of education and experience that demonstrates equivalency.
What WE Offer:
- A salary range of $74,019.40 - $96,569.20 per annum (based on experience and qualifications).
- Employer paid Health and Dental benefits package.
- Eligibility to participate in our Earned Day off Program.
- Health Wellness and Learning Spending Account.
- Membership to the Beaumont Sport and Recreation Centre.
- 35-hour work week.
- And an amazing team to work with!!
This is a 15-month term opportunity with the possibility of extension.
If you meet these qualifications, please submit your cover letter and resume as one document by 9:00 AM on June 12, 2026.
The City of Beaumont is an inclusive and equal opportunity employer. We value the diversity of the people we hire and serve. This means fostering a workplace in which individual differences are recognized, appreciated, and respected. Any persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected]
Information for Applicants:
- Applications can be submitted via our online recruiting system only. If you have any difficulties, please reach out to our HR department.
- We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
- Final candidates for this position will be required to undergo pre-employment screening, including reference checks, education verification, and a criminal record check.
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